Egress Secure Workspace

Digital transformation to stay productive and keep data safe

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The race to deliver secure digitalisation

Mobile connectivity, cloud and remote working have transformed the way we do business. Legacy paper-based approaches to file sharing can no longer keep up, causing costly delays and frustrating customers with a lack of expected service, while the threat of a security breach is surging as human-activated threats increasingly put sensitive information at risk. 

Secure Workspace allows you to stay productive and keep sensitive data safe with an encrypted collaborative environment for sharing and storing files, organising workflows, and editing documents and annotating PDFs in real time. 

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How Secure Workspace helps

Keep sensitive data safe

Our simple and secure file sharing software enables teams to seamlessly store sensitive content and keep sensitive information safe from unauthorised access. 

How we do it

Industry accreditations
Sensitive content is in safe hands. We only host files in cloud storage accredited to ISO 27001 / 9001. Learn more >

Enhanced file protection
We perform anti-virus and MIME checks on all incoming files, and then use AES-256 bit encryption to protect them within our environment.

Secure and flexible authentication
Administrators can select how users authenticate, with multi-factor authentication available via SMS pin or Google/Microsoft Authenticators.

Segregated zones
Zones with Secure Workspace make is easy for users to securely organise information, while delegated permissions and restrictions eliminate the risk of unwanted access.

Administrator and user controls
Administrators of the online workspace can apply granular controls to the file level and inspect file activity through detailed audit reporting and log information.

Stay productive and efficient

Secure Workspace focuses on productivity as well as security, with simple tools and functions that make it easy for users to organise content so that sensitive workflows keep moving securely and quickly.

How we do it

Secure zones
Zones make it easy for users to clearly organise content within folders, while controls and restrictions keep sensitive content safe from unauthorised access.

Workflow templates
Customisable, administrator-led workflow templates can be setup to manage user activity and restrict capabilities such as file types.

Enforced workflows
Users are required to complete workflow requirements prior to sharing content, including classification settings and assigning permissions.

Prevent a costly security breach

Avoid the regulatory after-effects of a data leak with ISO 27001/9001-accredited encryption of shared content, along with robust controls and permissions that protect sensitive information from unauthorised access.

How we do it

Comprehensive user permissions
Users can set permissions in their secure collaborative workspace for how peers and third parties interact with files, including restrictions on copying or editing, downloads, forwarding, geolocation access, and time of access.

Revoke access to files
We provide full recall should sensitive files be shared in error or a recipient is no longer authorised to access content.

Auditing and tracking
Access a complete picture of how employees are interacting with files, including opens, location, sharing, editing, and downloads.

Fast-track user productivity

Teams can accelerate productivity with high-customisation that delivers security without friction. Secure Workspace's simplicity and usability means that file protection and ROI are both guaranteed.

How we do it

Seamless and secure file requests
Team mates or project partners can request access to files within the Secure Workspace environment and even specify where to upload content.

Public file sharing for non-sensitive content
Users can choose to create a public link so that recipients can access non-sensitive files without logging in or authenticating. Revocation remains available as a safety net.

Real-time secure collaboration and file editing

Users can edit documents in real time individually or as part of a team using either Egress’ online editor or MS Office, with full version control for every time someone updates a file.

Easy PDF annotation
Annotate individually or as part of a team in real-time, with feature-rich tools and full version control to accelerate projects and tasks.

Customisable branding
Make Secure Workspace look the way you want with a configurable user interface allowing for specific brand requirements, colour schemes and logos.

API integration
Seamless API integration enables Secure Workspace to talk to your existing workflows, in turn fast-tracking productivity.

Accelerate critical workflows

Our Secure Workspace for Mobile app allows users to securely upload multimedia to their workspace whether or not they're connected to a network, meaning you benefit from optimum security and still deliver critical work quickly.

How we do it

Immediate upload to Secure Workspace
If there's a network available, our app instantly uploads media to the collaborative online workspace. If there’s no network, then offline queuing retains and automatically releases files as soon as connectivity is restored.

Shared device functionality
Multiple users with unique IDs can access the app on a shared device, so you won’t need one device per person – keeping hardware costs down.

Seamless integration with Secure Workspace
Users can log into Secure Workspace on desktop to review audit logs, and classify or revoke all media captured via the app in order to effectively support compliance.

Avoid regulatory fines

Keep regulators, litigation and possible fines at bay with a detailed toolkit that allow you to remain compliant with global data privacy laws.

How we do it

Detailed administrator dashboards
Administrators can access an organisation-wide view of Secure Workspace, complete with usage statistics, file activity, and volume metrics.

Comprehensive audit trails
Granular audit logs track the date and time of all user and administrator activities, including opens, location, sharing, editing, and downloads.

File retention policies and recycle bin
System admins can set file retention policies that automatically delete files after a specified timeframe.

Easy export and download
Audit logs are easily exportable into third party audit aggregation tools including SIEM.


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