Victim Support provides staff with 'e-safety net' using Egress Switch encryption services
London – January 2016 – Since 1974, Victim Support has offered free and confidential practical help and emotional support to people affected by crime, including victims, witnesses, and those bereaved by murder or manslaughter. These services are delivered through a network of employees and volunteers across England and Wales, in conjunction with contacts within blue light services, health and social care providers and the criminal justice system.
Email provided the easiest mechanism for sharing information about current cases, while also being cost-effective and efficient. However, the charity was unable to take advantage of email as a means of passing data because of the sensitive nature of many of its communications and the potential security risks of using plaintext email. Recognising the importance of ensuring communications channels were secure, Victim Support searched the market to find a solution that would not only provide an enhancement to the business but maintain the level of information assurance needed to protect information, as well as being easy for staff and volunteers to adopt.
“As part of improving service delivery, in 2013 we carried out research that highlighted data protection as one of the most important issues for our clients,” explains Barry Alston, Director of Information systems at Victim Support. “The nature of our work supporting the victims and witnesses of crime means we regularly share sensitive information electronically with both approved third party agencies and our specially trained volunteers who deliver key services in the field. It was essential we found a secure communication solution that provides robust encryption matched with sophisticated control functionality.”
Finding the right fit
In December 2013, Victim Support started speaking to Egress Software Technologies, a leading provider of encryption services to charities, about its flagship information security solution Egress Switch. The Switch solution integrating with Victim Support’s existing IT infrastructure was of huge benefit to the charity, as it meant that staff and volunteers could share information with the added security of knowing communications were encrypted. Switch was an ideal solution for the charity.
“We selected Switch as it is the only government-certified technology that integrates with Microsoft Outlook to provide a ‘one-click’ mechanism to secure highly confidential data,” Alston continues. “In addition, deploying the solution using Egress Switch Gateway enabled us to scan the content our employees send to ensure the correct level of protection is applied – with prompts appearing onscreen if confidential information is ever at risk of being sent without appropriate measures.
“This brings benefits in two ways. Firstly, Switch helps to remind our staff of the correct application of Victim Support’s data protection and protective marking scheme. Employees are continually reminded about the importance of information security, enabling them to select the most secure way to send data. Secondly, Switch helps reduce the risk of an accidental data breach caused by human error. As such, Victim Support’s staff and volunteers have flexible control over the way they share information, with full confidence that sensitive data will arrive securely, every time.”
Sharing is caring
In addition, Victim Support also benefits from Switch’s licensing model, which makes it free for recipients to initiate and reply to communications with their staff. With over 3,000 volunteers working for the charity across England and Wales, this significantly reduces cost overheads and ensures all confidential information can be encrypted to improve service delivery.
The final project was jointly delivered to Victim Support by Egress and leading security and infrastructure services partner Capita NTS.
Mr Alston concludes: “The work Victim Support carries out is critical to help people cope and recover from crime and, as such, confidentiality and data protection are of paramount importance. Victim Support has enjoyed a successful partnership with Egress over the past two years, making data protection measures accessible to all employees, volunteers and the trusted third parties we work with.”
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About Egress Software Technologies
Egress Software Technologies is the leading provider of hosted and on-premise encryption services designed to secure all forms of electronic information and delivered to customers in both the Public and Private Sectors via a single platform: Egress Switch.
As the first, and currently only, CESG CPA Foundation Grade certified email encryption product on the market, Switch Secure Email enables customers to share highly sensitive information over the internet, without the need to manage external third party credentials. The award-winning Switch portfolio of products also includes Secure File Transfer, Secure Web Form and the latest online collaboration offering, Secure Workspace.
Using patented key management, the platform utilises a unique community-based licensing model known as ‘the Egress Trust Network’ that consists of paying and free Switch subscribers, who are able to share information securely with one another using a single global identity.
About Victim Support
Victim Support is the independent charity for victims and witnesses of crime in England and Wales. Last year we offered support to more than 1.2 million victims of crime. Victim Support runs the Homicide Service supporting people bereaved through murder and manslaughter and more than 100 local projects which tackle domestic violence, antisocial behaviour and hate crime, help children and young people and deliver restorative justice. The charity has around 1,100 staff and more than 3,000 volunteers.
Victim Support | Hallam House, 56–60 Hallam Street, London W1W 6JL
Registered charity no. 298028 | Company no. 2158780